Administrative Assistant II

Administrative Assistant II - Tax Office Centric Hybrid Schedule, Nashville, TN AMSURG is a nationally recognized leader in the strategic and operational management of ambulatory surgery centers with medical specialties ranging from gastroenterology to ophthalmology and orthopedics.
With more than 250 surgery centers across the U.
S.
, we partner with physicians and health systems to deliver the highest standards of patient care and quality.
For more information, please access our website: https://www.
amsurg.
com/.
Through AMSURG, our clinician-led organization is changing the face of healthcare by delivering high-quality care that puts the patient first.
AMSURG’s core values drive continual advancement and ingenuity across the enterprise: Be Curious‐embrace learning, seek out diversity of thought, listen openly, ask questions, and ask for feedback Instill Trust‐have the hard conversation, presume good intent, honor commitments, and do the right thing for patients and each other Pursue Extraordinary‐challenge the status quo, champion change, innovate and constantly aim higher Care Deeply‐serve patients, partners, communities, and each other with empathy, compassion, and respect Embrace Teamwork‐work cross‐functionally, break down walls, develop others, be inclusive and unite to improve patient health Inspire Joy‐seek fulfillment and the joy of medicine, appreciate others, celebrate wins, and promote wellness and belonging Benefits: At AMSURG, we offer benefits at the speed of your life.
Our wide range of health and welfare benefits allow you to choose the right coverage for you and your family.
Qualifying employees are eligible to enroll on the 1st of the month, following 30 days of employment.
AMSURG offers a variety of health and welfare benefit options to help protect your health and promote your wellbeing.
Benefits offered include but are not limited to: Medical, Dental, Vision, Life, Disability, Healthcare FSA, Dependent Care FSA, Limited Healthcare FSA, FSAs for Transportation and Parking & HSAs, and a matching 401(K) Plan.
Paid Time Off: AMSURG offers paid time off, 9 observed holidays, and paid family leave.
You accrue Paid Time Off (PTO) each pay period and depending on your position and can earn a minimum of 20 days and up to 25 days per calendar year.
Summary: The Administrative Assistant II is responsible for performing administrative support tasks that are secretarial in nature for the assigned department leadership or major functional group.
The assistant must be able to exercise professional judgment and confidentiality to complete the high volume of day‐to‐day tasks necessary to facilitate the duties required.
Essential Duties and Responsibilities: Provide high volume secretarial /administrative support to the Tax Department including typing, dictation, composing and proofreading correspondence, indexing, and filing documents Independently modify form letters to fit varying situations Prepare bulk forms/tax mailings and deliver required outgoing mail to the post office Deal with a diverse group of important external callers and visitors, as well as internal contacts at all levels of the Company Sort and scan incoming tax mail determining priority for handling Answer inquiries or refers callers/visitors to appropriate individuals Compose and type various styles of documents using programs within the Microsoft Office Suite Maintain inventory of office supplies, business forms and letterhead and maintenance of equipment Schedule/coordinate meetings and department gatherings Work independently or within a designated team on special nonrecurring and ongoing projects as assigned by the leadership you support Assist with processing of tax returns & filings in the office Prepare certified mail tax filings, running postage and taking documents to post office for mailing Maintain inventory of up‐to‐date W‐9 documents Read and abide by the company’s code of conduct, ethics statements, employee handbook(s), policies and procedures and other corporate mandates, including participation in mandatory training programs Obtain clarification of policy whenever necessary and may use the resources available through the Compliance, Human Resources or Legal Department to do so Support and abide by the values of the company Adhere to all company policies and procedures, including Information Security Policies and ensure that AMSURG remains as secure as possible Regular and reliable attendance is required Other duties as assigned Qualifications: To perform this job successfully, an individual must be able to perform each essential responsibility satisfactorily.
The requirements listed below are representative of the knowledge, skills and/or abilities required: Very strong written, oral, and interpersonal communication skills Ability to effectively prioritize and execute tasks in a high‐pressure environment Experience working both independently and, in a team‐oriented, collaborative environment Able to work independently with limited supervision Active Driver's License and clean driving record Education and Experience: High School Diploma or General Education Degree (GED) 1 or more years of related experience Demonstrated proficiency with MS Office Suite Other Qualifications: Must be able to handle multiple, simultaneous tasks effectively and efficiently while maintaining a professional, courteous manner.
Must be able to work well with others.
Strong verbal and written communication skills required.
Must be detail oriented and organized.
High integrity, including maintenance of confidential information.
Must be able to exercise good judgment and positively influence and lead others, including handling confrontations with poise and efficiency.
Must pass a background check and drug screen.
COMPENSATION: This position is offered on an Office-Centric Hybrid work schedule requiring 2-3 days per week in our Nashville office depending on workload, and 3-2 days per week working from home.
The pay range is dependent upon experience and specific to the market in Nashville, TN.
The Nashville area hourly rate range: $18.
30 - $21.
50 dependent upon experience.
We are an Equal Opportunity Employer.
We do not discriminate in practices or employment opportunities on the basis of an individual's race, color, national or ethnic origin, religion, age, sex, gender, sexual orientation, marital status, veteran status, disability, or any other prohibited category set forth in federal or state regulations.
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