Administrative Assistant

Are you an organized and detail-oriented individual with a passion for keeping things running smoothly? Does wearing multiple hats excite you? We're seeking a talented Administrative Assistant to join our team.
The Administrative Assistant plays a vital role within the CleanSlate Centers team.
This position requires a high level of organization, excellent communications skills, as well as discretion and respect for sensitive and confidential information.
*_ Who we are?_* CleanSlate is a nationwide medical group providing treatment for the America's crisis of addiction.
Our Mission is to improve the quality of life for people suffering from opioid and alcohol addictions.
We're accomplishing this first through: * High-quality medication-assisted treatment (MAT) led by physicians and licensed medical providers in a convenient outpatient environment.
* Hand-on care, providing our patients with psychosocial support and intensive care coordination with a wide network of partners in every community.
* Individualized mental health support, through one-on-one counseling, peer support or group sessions.
CleanSlate has treated more than 100,000 patients in over 75 centers across the country, working closely with our partners to save and change lives.
Our expert care brings hope and help to patients so they can achieve the lives they want and deserve.
*_ Performance Responsibilities:_* *_ General:_* * Provide administrative support to CleanSlate leadership.
* Assist with posting payments including ERA's and miscellaneous payments.
* Greet incoming guest/vendors and answers phones during normal business hours.
* Advanced typing, copying, printing, binding.
* Ensure the cleanliness of all office areas.
* Assist with agendas, meeting minutes and may attend meetings as requested.
* Generates documents such as letters and memos.
* Generates above basic spreadsheets and presentations.
* Work effectively in a team environment.
* Ability to manage and maintain CleanSlate Leadership team’s schedules, appointments, and travel arrangements.
* Organize and coordinate meetings.
* Monitor, screen, respond, and distribute incoming communications.
* Comply with other duties as assigned by leadership.
* Maintain appropriate, professional conduct and appearance.
* Adhere to CleanSlate policies regarding confidentiality.
* All other tasks or projects, as assigned.
*_ Facilities:_* * Package pickup/delivery * Sort and distribute incoming mail, prepare outgoing mail and packages as needed.
* Manage office supplies inventory for the office.
*_ Learning and Development and Onboarding/Employee Engagement:_* * Ability to prepare and edit correspondence, communications, presentations, and other documents.
* Create employee badges and distribute them to centers.
* Distribute employee anniversary and Excellence In Action certificates * Circulate the new employee orientation survey.
* Record and confirm attendance for each employee orientation * Facilitate and coordinate training assignment and modules within the CleanSlate LMS.
*_Qualifications:_* * High School Diploma or Equivalent * At least 2-4 years of administrative experience.
* Proficient computer skills and in-depth knowledge of software such as MS Office Suite.
* Knowledge of standard office administrative practices and procedures.
* Skilled in written and verbal communication.
* Ability to manage multiple and changing projects rapidly and effectively.
* Strong organizational and planning skills with the ability to manage multiple tasks and prioritize effectively.
* Ability to take initiative and adapt to a changing environment.
* Strict adherence to confidentiality rules and regulations.
* Attention to detail and accuracy.
* This position is subject to a background check for any convictions directly related to its duties and responsibilities.
We will consider for employment all qualified applicants with arrest and conviction records and will assess the details of any criminal conviction in a manner consistent with applicable law.
No background check will be conducted unless and until a conditional offer of employment has been made to an applicant.
This position must also successfully pass a pre-employment drug screening.
*_ Benefit Package:_* * Generous PTO package plus Holidays for full and part time positions * 401K and Roth with Company match * Affordable Medical plans for employees working a minimum of 30 hours per week * Dental and Vision plans for employees working a minimum of 20 hours per week * Flexible Spending Accounts for Healthcare and Dependent Care expenses * Employer contribution to the HSA * Employer Assistance Program with company paid visit allotment * Company paid Life, AD&D, Short and Long Term Disability including part time employees * We are an Equal Opportunity Employer.
* Job Type: Full-time Work Location: In person