*JOB TITLE: Administrative Specialist*
*DEPARTMENT: Administration*
*SUPERVISOR: Administrative Supervisor*
Athens Paper Company is a privately-owned wholesale distributor of paper, packaging and wide format supplies & equipment.
*GENERAL JOB DESCRIPTION*
Headquarters location in Nashville, TN for multi-location wholesale distributor.
This position facilitates the organization’s daily transactions in respect to processing purchase orders and vendor invoices for all branches.
The administrative specialist works with the management team and contributes to the improvement, development, and implementation of organizational strategies, systems, processes and practices.
*MAJOR DUTIES AND RESPONSIBILITIES*
The position is responsible for the administration and streamlining of the company’s business transactions and primarily assist with both procurement and accounts payable duties.
* Maintain purchase order data to support and increase the effectiveness and efficiency of logistics processes.
* Process transfers of stock, release prebills, and enter and process rebates.
* Notify buyers of order delays and assist customer service in resolving customer questions and concerns.
* Communicate with logistics personnel to coordinate pickups for available stock.
* Check postings and documents for correct entry, mathematical accuracy, and proper codes.
* Report purchase order, invoice, or payment discrepancies and documentation.
* Process accounts payable invoices by matching purchase order and receiving information with vendor invoices.
* Pay vendors by monitoring and applying discount opportunities.
* Calculate item costs as needed to ensure accurate inventory.
* Monitor payment terms and prioritize by due date.
* Verify vendor accounts by reconciling monthly statements and related transactions.
* Correspond with vendors regarding billing and payments.
* Other task as directed by Supervisor/Leadership.
*QUALIFICATIONS FOR THE JOB*
* 2-year college degree preferred, or diploma with relevant experience.
* Basic knowledge of supply chain processes and accounts payable functions.
* Excellent Computer skills including Microsoft Office Suite, with an emphasis in Excel, as well as legacy AS 400.
* A demonstrated commitment to high professional ethical standards and a diverse workplace
* Excellent communication skills, open to direction and collaborative work style with commitment to get the job done
*BENEFITS*
* Promotions from within and career growth opportunities
* Competitive pay
* Medical Insurance including Dental, Vision, and Prescription Drug Plans
* Paid vacation and holidays
* 401k Savings and Matching
*KEY COMPETENCIES*
* Business Acumen
* Customer Focused
* Planning and organizing skills
* Effective communication
* Ability to manage and measure workload
* Dedicated, conscientious, trustworthy
* Effective communication
* Process Management
* Resolve discrepancies
* Attention to detail
* Dedicated, conscientious, trustworthy
*PHYSICAL REQUIREMENTS*
Position works within an office environment.
*ABOUT ATHENS*
Founded in 1952, Athens Paper is among the largest privately-owned distributors of paper, packaging, and wide-format serving the United States.
Athens success throughout the years has been possible because of the talent and dedication of our team and their ability to adapt in our ever-changing industry.
Our company supports employee’s growth through competitive benefits, unique opportunities, and a team focus.
Athens Paper is an Equal Employment Opportunity Employer and proud supporter of workplace diversity.
Job Type: Full-time
Pay: $19.
00 - $20.
00 per hour
Benefits:
* 401(k)
* 401(k) matching
* Dental insurance
* Employee assistance program
* Flexible spending account
* Health insurance
* Health savings account
* Life insurance
* Paid time off
* Parental leave
* Professional development assistance
* Vision insurance
Schedule:
* 8 hour shift
* Day shift
* Monday to Friday
Experience:
* Accounts payable: 1 year (Preferred)
* purchasing: 1 year (Preferred)
Work Location: In person
Whatsapp
